From case to cash — automatically.
A PO hits the inbox as a PDF. Someone opens it, reads every line, looks up the case, and checks the contract price. If it matches — great, 15 minutes. If it doesn't — and it often doesn't — your team starts investigating. Wrong lot numbers, missing serials, pricing that doesn't match the contract. Three rounds of back-and-forth with the rep before a single case can be invoiced. Multiply that across hundreds of cases a month. Deviceflow structures the data at the point of origin — so POs match on the first pass and your team only touches what actually needs a decision.
- Missing POs chased automatically — before they age out
- POs processed in minutes, not days
- Auto-match usage to contract pricing
- Same-day invoicing for bill-only orders
- Full audit trail on every transaction
“We're spending an hour per case just matching POs to our usage forms.”
From case to cash — automatically
The work between a completed surgery and collected revenue is where medical device companies lose weeks and dollars. Deviceflow automates the entire billing cycle — from PO intake through reconciliation to invoice generation.
Before you can match a PO, you have to get it
Most of the work isn't matching POs — it's collecting them. Every week, someone runs a report of bill-onlys missing purchase orders and chases reps by email to track each one down. Deviceflow flags every case missing its PO and routes the follow-up automatically, so invoicing stops waiting on a PO nobody owns.
- Auto-flag every case missing its PO
- Route the follow-up to the right owner
- Surface weekly bill-only gaps automatically
- Stop waiting on POs nobody is tracking
The difference
See how Deviceflow compares to legacy tools and manual operations for PO processing and billing.
What's included
POs arrive by email, fax, portal, or EDI. Deviceflow normalizes every format into structured data — no more printing PDFs and typing line items into your ERP.
Line items, quantities, pricing, ship-to addresses, and contract references extracted automatically. Even handwritten POs and scanned faxes get processed accurately.
Every line item checked against facility contracts and GPO agreements before invoicing. Pricing mismatches caught before they become credits and rebills.
Case utilization from the field matched to POs automatically. Quantity, product, and lot number discrepancies flagged for review — not discovered months later.
Bill-only orders invoiced the day the case closes. Revenue recognized immediately instead of sitting unbilled for 30-60 days while paperwork catches up.
Routine orders flow through untouched. Your team only sees the orders that need human judgment — pricing disputes, missing POs, quantity mismatches.
What does your PO processing actually cost?
Every bill-only order passes through multiple hands before it becomes revenue. Adjust the sliders to see what that processing costs your company.
The formula: 300 cases × 4 touches × $25 per touch × 12 months = $360,000/year in processing labor.
20-min call. We'll use your real numbers, not these defaults.
Human oversight by design
Deviceflow automates the repetitive coordination work your team shouldn't be doing manually. When a decision matters — recall execution, compliance submissions, billing exceptions — the system routes it to your team for approval. Every automated action has a complete audit trail. No irreversible decisions happen without a human in the loop.
Validated for QMSR audits
Deviceflow ships with a full GAMP5 Category 4 validation package — URS, IQ/OQ/PQ protocols, requirements traceability matrix, supplier qualification, Part 11 access provisions, and tamper-evident audit-trail exports. Walk into your next QMSR inspection with the supplier documentation already prepared. Your quality team stays focused on the device, not on validating your ops stack. Read the validation burden brief →
Keep going
Read deeper or find your role
The full picture on bill-only operations and how it fits the people who own the workflow.
Bill-only & PO playbooks
Field-tested patterns from the team building Deviceflow.
For your role
See how billing automation lands inside each function.
Adjacent solutions
Bill-only is one module — see what connects to it.
Most teams we talk to spend 15-20 minutes per order on manual entry. Let us show you what that looks like at under 2 minutes.
The Space Between
What happens between what your field team sends and what your systems need — and what your team can stop doing manually.